Appendix B
Specific Examples of Responsible and Irresponsible
Uses
Appropriate Uses
Authorized Use
-
A student browses web sites not directly related to
their role at the University.
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A very ill student gives their password to another student
to check e-mail on their behalf.
-
A staff member away from campus delegates another staff
member to read and respond to e-mail and calendar items in their absence.
They provide their login ID and password to the same staff member to permit
others to access files in their absence.
-
A Saba University staff member uses the Saba University network to
"telecommute" from home.
-
Students in a class use a single ID and password to
access shared course materials and to complete class assignments. The professor
uses the same ID and password to review completed assignments and post
new materials.
-
At the request of the user, an IT technician logs into
the user’s account to repair a problem, but carefully avoids accessing
any files not directly related to the problem being diagnosed.
Network/System Integrity
-
A student sets up a web site on their computer in the
residence halls and grants permission to other users to download via Saba University's
network some audio/video clips that he created.
-
A student makes an intra-campus file transfer to a designated
computer in order to share a file that one or more students are using in
a class.
-
A student creates user accounts on their own computer
to allow access to shared files for a group project via the Saba University network.
-
A student resident runs a web server on their own computer
that provides pictures of a recent trip to a neighboring island.
-
A student uses the Saba University network to play online games
provided other network users are not adversely impacted.
-
A network administrator conducts a port scan of the
computers attached to that network.
Commercial Use
-
A faculty member uses their Saba University e-mail account
to communicate with a publisher about a textbook they are developing for
a course they teach.
-
Posting a notice about items for sale to a newsgroup
intended for that purpose or to an off-campus commercial web site, such
as e-bay.
-
Using Saba University e-mail to communicate with potential
employers.
-
A student club uses its Saba University web page to announce
an upcoming, approved event for which students will be charged a fee.
Electronic Communications
-
A student uses their Saba University e-mail account
to send e-mail to friends and family.
-
Incidental personal use by faculty and staff is reasonable
provided it does not interfere with assigned work or negatively impact
other users.
-
A faculty member e-mails an assignment to all the students
in a course.
-
A student, faculty or staff member deletes "spam" e-mail
originating from a system other than Saba University or responds to the sender
and asks to be removed.
-
A faculty member creates a web page and includes a link
to someone else's web page.
-
Using Saba University e-mail to apply for an institutional
grant.
Copyright
-
A staff member is beta-testing software that can fix
a problem on another staff member's machine. They contact the manufacturer
and get permission to install the upgrade on the other person's machine
which has a legally obtained copy of the current product installed.
-
A student uses the same commands another person used
to create a table on the web.
-
A student posts photographs they took on their web page.
-
A faculty member incorporates copyrighted materials
in their course materials after first obtaining permission of the publishers
of the materials.
-
A faculty member distributes copies of a brief excerpt
from a larger work in class and then retrieves the copies after class is
over.
Data Security
-
A faculty member retrieves online information about
a student in their class. A counselor reviews a student's record in order
to counsel them regarding school related issues.
-
A counselor reviews a student's record in order to counsel
them regarding school related issues.
-
A staff member uses IT resources to generate a report about all
the students in a given semester and their current status for a faculty member to review.
-
With the permission of the user, an IT technician helps
to locate and interpret the headers in a harassing e-mail message to determine
where the message came from.
-
In response to a search warrant or court order, IT technicians
secure specified electronic files, including e-mail, stored on University
computers to the extent required by the law.
Harassment
-
A student working on a computer in a lab creates or
downloads one or more images that may disturb or offend others. They remove
the images before leaving the facility or relocate to another workstation
that is less visible to other users to work on this project.
Political Advocacy
-
Posting an opinion about a candidate or issue to a newsgroup
intended for that purpose.
-
A student running for an SGA office uses a web page
to discuss their platform and to collect e-mail addresses of potential
supporters. The student uses the addresses to disseminate an e-mail message
encouraging them to get students to vote in the election.
Trademarks and Patents
-
Displaying the Saba University logo on an "official" Saba University
web page.
Inappropriate Uses
Authorized Use
-
A student gives their login ID and password to a relative
or friend outside of Saba University so they can post materials to the student's
web site.
-
A faculty member allows family members to use a Saba University
account and Internet connection to browse the web and to send e-mail from the Library computers.
-
Without permission, a student accesses a faculty member's
computer to view an insecure file containing test questions.
Commercial Use
-
Displaying commercial advertisements on a web page hosted
on University resources.
-
Using a Saba University account to operate or conduct non-University
related business activities, including financial management, advertising
and promotion, correspondence, web sites, etc.
-
An administrative assistant supplements income by typing
student projects using a University workstation and laser
printer in the office.
-
A faculty member with an outside consulting business
or working on a personal/individual contract or grant not approved by the
University makes extensive use of University resources without compensating
the University.
-
Using the Saba University network to "telecommute" to non-University
employers.
Electronic Communications
-
A Saba University user forwards e-mail about a sick child and
efforts to raise funds or send wishes or good luck to several other people
on campus. The e-mail encourages recipients to pass the message along to
as many people as possible.
-
A Saba University user broadcasts a message on a current topic
of interest to several newsgroups or system aliases, none of which have
to do with that particular topic. For example, a user posts a message about
abortion issues to a newsgroup about English poetry.
Copyright
-
A department buys a single license copy of a software
product and installs it on all the workstations in a student computer lab.
-
Extensive excerpts from a copyrighted work are distributed
by e-mail or displayed on a web page without obtaining the permission of
the author/publisher.
-
Photographs or images taken from another web page without
the owner's permission are displayed on a web page residing on or accessed
via University resources.
-
In violation of the manufacturer's license agreement,
a faculty or staff member installs software purchased for departmental
use on their home computer or allows students to borrow software to install
on their home machines.
-
A student redistributes copies of software, music or
other digital materials via the Internet. The student may have legally
obtained these materials but does not have permission to redistribute them
to others.
-
Using anonymous FTP, web sites, web servers,
peer-to-peer applications or similar programs to provide access to
illegally obtained or copyrighted materials used without proper
permissions.
Data Security
-
A faculty member is curious about the activities of
a student and attempts to gain access to that student's
central email account or files.
-
A staff member discloses personal information to a relative
of a student who has requested that their information not be disclosed.
-
A staff member uses University resources to look up the home address
and telephone number of a faculty member and gives that information to
a student.
-
A faculty member uses University resources to generate a mailing list
of students in a specific class for the purpose of sending personal
mail from home that is unrelated to University business.
-
An IT technician repairing a faculty workstation finds
classified documents and discloses this information to an unauthorized
person or persons outside the University.
-
A student assistant working on a staff or faculty computer
discovers the final exam for class and passes it on to
their roommate who is attending that class.
-
A technician is persuaded by law enforcement personnel
to disclose information and/or turn over evidence regarding a potential
violation without first obtaining a valid legal order.
Network/System Integrity
-
Using Saba University resources, including the network, to
propagate a computer virus, Trojan Horse, worm, and/or denial of service
attack.
-
A faculty member recklessly initiates a process on the network
that causes response times to slow to a crawl.
-
Using any program that in anyway disrupts, harms, or
infiltrates another computer, such as WinNuke, BackOrafice or a packet
sniffer.
-
Making extensive use of chat rooms and interactive games
on the web, causing network and/or system performance to degrade.
-
A dorm resident conducts a port scan of the residence
hall network without permission of the network administrator.
-
Anyone conducts any port scan of an external network
via the Saba University network without permission of the network administrators.
Political Advocacy
-
A faculty or staff member creates and uses an e-mail
distribution list to solicit contributions, signatures, or other support
on behalf of a particular candidate or ballot measure.
Harassment
-
Displaying an intimate, suggestive or disturbing image
which a reasonable person would consider objectionable as the "wallpaper"
or screen saver on a computer that is routinely visible to other students,
staff and faculty.
-
Repeatedly sending threatening or harassing e-mail or
voice mail to another individual.
Trademarks and Patents
-
Without obtaining permission in advance, a non-Saba University
web site displays the Saba University logo, displays the Saba University home page design,
or displays the University name in such a way as to imply University endorsement
or affiliation.
-
Without permission of the manufacturer, a user beta
testing a new commercial software product loads it on a server and posts
a message announcing that the software is available to anyone at that location.
Return to Responsible
Use Policy
Updated 10 Dec 2007